New Privacy Policy – ein applications
Effective Date: June 30th, 2025
Introduction
Entity Alliance (“Company”, “we”, “us”, or “our”) is the operator of EINapplications.org (the “Website”). We are a private document preparation and filing service that assists users in applying for Employer Identification Numbers (EINs) through the IRS by acting as their Third Party Designee (TPD). We are not affiliated with the IRS, the U.S. Department of the Treasury, or any government agency. This Privacy Policy explains how we collect, use, store, and protect your information when you use our services.
By using our Website and Services, you agree to the terms of this Privacy Policy and our Terms of Service. If you do not agree with this policy, please do not use our Website or Services.
Data Collection
We collect personal information necessary to complete your EIN application with the IRS, including but not limited to your name, email address, phone number, business details, and Social Security Number (SSN). This data is entered voluntarily by you during the application process.
We also collect non-personal information automatically through tools such as cookies and analytics platforms, including browser type, IP address, referring pages, and general session activity. This data is used to improve user experience and optimize Website performance.
How We Use Your Information
Your information is used solely for the following purposes:
- To prepare and submit your EIN application to the IRS
- To provide customer support and communicate order status
- To contact you via email, SMS, or phone regarding your application
- To maintain compliance with IRS filing procedures
- To detect and prevent fraud or misuse of our Website
We do not sell, rent, lease, or share your personal information with any third party for marketing purposes. Your information is only shared with:
- The Internal Revenue Service (IRS) to complete the EIN application
- Trusted third-party service providers strictly as needed to fulfill or deliver services (e.g., secure cloud hosting, payment processors, and communication platforms)
Data Security
We take data security seriously. All personal information submitted is encrypted in transit and securely stored during the application process. Once your application is submitted and processed:
- Your SSN and other sensitive data are permanently deleted from our system
- Our customer service team does not have access to SSNs or sensitive identity fields
- If your application is not completed or payment is not made, all data is automatically and permanently deleted
We maintain strict access controls, encryption protocols, and limited permissions internally to ensure your data is safeguarded. Sensitive fields are compartmentalized and accessible only by secure IRS submission logic.
Data Retention
We retain your personal data only for as long as necessary to fulfill the EIN application or comply with legal obligations. If your application is not submitted or payment is not received, your data is deleted within 24–72 hours. Sensitive data is removed within a reasonable timeframe after submission is complete.
Legal Basis for Data Processing
We process your personal data based on explicit consent, contractual necessity (to provide the service you requested), and our legitimate interest in ensuring security, fraud prevention, and service optimization.
Data Breach Notification
In the event of a data breach involving your personal information, we will notify affected users promptly in accordance with applicable laws. This may include email notification or public disclosure depending on the severity and scope.
International Users (GDPR)
Our services are intended for use within the United States. If you access our Website from outside the U.S., you understand that your data may be transferred to and processed in the United States. EU residents may contact us to request access, correction, or deletion of personal information under the General Data Protection Regulation (GDPR).
California Privacy Rights (CCPA)
If you are a California resident, you may request access to, correction of, or deletion of your personal data under the California Consumer Privacy Act (CCPA). To exercise these rights, contact us at [email protected].
SMS & Email Communications
If you provide your phone number or email, you may receive communication about your application, status updates, or reminders. You can opt out of SMS at any time by replying STOP. You may also request to stop email communication.
- Message frequency may vary based on service use
- We do not share your opt-in or contact data with third parties
- Wireless carriers are not liable for delayed or failed messages
Do Not Contact List
We maintain an internal Do Not Contact list. If you request to opt out of future communications, we will honor your request and ensure your contact details are removed from outreach campaigns and future attempts. Your number or email address will be stored securely in our internal opt-out registry to prevent future contact.
Third-Party Services
We utilize third-party vendors for secure infrastructure and communication (e.g., Stripe, AWS, Google Analytics). These vendors are contractually required to protect your data and cannot use it beyond delivering the contracted service.
Children’s Privacy
Our services are not intended for anyone under the age of 18. We do not knowingly collect personal information from children.
Access & Deletion Requests
You may request to review, modify, or delete your personal data at any time by contacting us at [email protected]. Deletion of your data may affect your ability to use our services. We comply with such requests promptly and confirm once action is taken.
Automated Decision-Making
We do not use automated decision-making or profiling that has a legal or similarly significant effect on you.
Policy Changes
We may update this Privacy Policy from time to time. The “Effective Date” will reflect the latest revision. Continued use of our Website after changes constitutes acceptance of the revised Privacy Policy.
Contact Us
If you have any questions about this Privacy Policy or how your information is handled, you may contact us via:
- Email: [email protected]
- Phone: (850) 733-8887
- Live Chat: Available on our website during regular business hours